This guide provides step-by-step instructions for adding a live availability calendar feed (iCal) to various versions of Microsoft Outlook. Follow the instructions specific to your Outlook version to integrate your live availability calendar from www.myvenueportal.com.
Outlook 2007
- Generate the iCal URL:
Visit www.myvenueportal.com to generate your live availability calendar feed URL. - Open Account Settings:
Launch Outlook 2007, then go to Tools > Account Settings. - Add a New Internet Calendar:
Navigate to the Internet Calendars tab and click New. - Paste the iCal Link:
Enter the iCal URL into the location field and click Add. - Configure Calendar Settings:
Confirm or edit the Folder Name and other options as needed, then click OK. - Sync the Calendar:
Click Close, then switch to Mail view. Click Send/Receive to download the calendar entries.
Go to Calendars > Other Calendars, and check the box next to the new internet calendar. Your live availability events will now appear in your calendar view.
Outlook 2010
- Access the Calendar:
Open Outlook 2010, go to the Calendar, and click the Home tab on the Ribbon. - Open an Internet Calendar:
Under Manage Calendars, select Open Calendar > From Internet. - Generate the iCal URL:
Visit www.myvenueportal.com to generate your live availability calendar feed URL. - Subscribe to the Calendar:
Paste the iCal URL into the New Internet Calendar field, then click OK. - Confirm Subscription:
Click Yes in the dialog box to verify that you want to subscribe to the calendar.
Outlook 2016
- Navigate to the Calendar:
Open Outlook 2016 and go to the Calendar. - Open an Internet Calendar:
On the Home tab, click the Open Calendar dropdown and select From Internet. - Enter the iCal URL:
Paste your live availability iCal URL (generated from www.myvenueportal.com) into the field, then click OK. - Subscribe to Updates:
Click Yes to confirm adding the calendar and subscribing to updates. - View the Calendar:
To view your calendar side-by-side or overlaid, go to the View tab and select Overlay Mode.
Outlook 365
- Access the Calendar:
In Outlook, go to the Calendar, click Add Calendar, and select From Internet. - Add the iCal URL:
Paste your live availability iCal URL (from www.myvenueportal.com) into the URL field, then click Add. - Name the Calendar:
In the Folder Name box, enter the desired calendar name as it will appear in Outlook, then click OK. - Automatic Updates:
Each time Outlook starts or you refresh your calendars/inbox, the latest version of your venue availability will be downloaded.
Outlook Web App (Outlook.com)
- Go to the Calendar App:
Open the Calendar app. - Subscribe to a Calendar:
Click Import > Subscribe. - Enter the iCal URL:
Paste your live availability feed URL (from www.myvenueportal.com) into the Calendar URL field and name your calendar. - Subscribe:
Click the Subscribe button. - View Events:
Your live availability events will now appear in your Outlook.com calendar.
Notes
- Ensure you have a stable internet connection when syncing or subscribing to the calendar.
- The iCal feed will automatically update whenever Outlook refreshes, keeping your availability current.
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