This help document will explain the various sections of your listing on www.venuedirectory.com to ensure is updated correctly to ensure that this information pulls through to the Instant Book platform to allow your clients to book meetings directly.
Click Here to go back to the Instant Book Help Guide.
TABLE OF CONTENTS
- General Information Tab
- Styles and Facilities Tab
- Adding New Equipment
- Adding a Conference Room
- Editing a Conference Room
- Uploading Conference Room Images
- Uploading Day Delegate Rates
- Editing a Day Delegate Rate
- How to add Dining Options
All of the information needed for your widget comes directly from the information that has been loaded onto your www.venuedirectory.com listing.
To ensure that your widget showcases your venue in the best possible way, it is essential to keep the information and your information regularly updated.
To edit the information on your listing and to update your venue's availability, please go to www.myeventschannel.com and login using your registered details.
General Information Tab
To edit the general information on your listing, click on the ‘General Information’ tab on the menu on the left.
Ensure all the information on this section is correct and up to date, paying particular attention to the contact details and venue description.
Please remember to save any changes that you have made!
Styles and Facilities Tab
Once in the ‘Styles and Facilities’ section, click on the Equipment & Services tab at the top of the page.
Here, you will be able to add and edit equipment your venue offers.
You must add a price on each piece of equipment to ensure visibility on the booking widget.
To enter the price, click on a piece of equipment, a box will then appear on the right. Enter your price and vat (if applicable) and press Save.
Adding New Equipment
Click on the blue button Add Equipment.
From here select the piece of equipment you want to add, if not listed, select ‘Other’ from the list and type the equipment name in the ‘Custom Type’ box.
Once selected, you will be able to add prices etc.
When complete, select the green button, ‘Add’.
It is important to make sure that all your equipment prices are correct to ensure that your client is charged correctly. If a piece of equipment is free, please make sure that you enter this into the price box as £0.00.
Adding a Conference Room
To add a new room, select ‘Add Room’.
Simply enter the room details appropriate to your room. Please note any sections with an asterix (*) are mandatory.
Click ‘Add’ to save your room details.
Editing a Conference Room
To edit your room information, select the pencil icon.
Any information entered in this section will benefit both your listing on venuedirectory.com and your widget.
You can enter the capacities for various layout styles, dimensions and costs.
If the meeting room isn’t suitable for a certain
layout style, enter a zero value.
Once all the information has been entered, remember to press ‘Save’.
Uploading Conference Room Images
To add Meeting Room images, select ‘Images’ from the menu on the left-hand side.
You have the ability to add up to 10 images per meeting room. These should be high resolution images and each photo should also have a description.
To add new images, click ‘Upload’ at the top of the page. Then select ‘Add files’ and locate the images on your computer. After selecting the image(s), click ‘upload’.
From the main image page, you can drag and drop images into the correct conference room. Please note, you will not be able to add images to folders if they do not have a description.
Uploading Day Delegate Rates
You have the option to offer your clients Day Delegate Rates.
Select ‘Delegate Rates’ from the options on the left-hand side menu. To add a delegate rate onto the venue listing, select the package from the dropdown menu.
Once the rate has been chosen all fields will need to be completed for the rate to be loaded onto the widget.
After any changes have been made, please remember to save changes!
Editing a Day Delegate Rate
To edit an existing Delegate Rate, select the rate you wish to edit from the options available.
You are then able to amend the information for any sections you want to.
After any changes have been made, please remember to save changes!
How to add Dining Options
In this section you can add catering options that your clients will be able to add to their bookings via the Instant Book widget. To do this, select ‘Dining’ from the options on the left-hand side menu.
Select the ‘Food and Beverages’ tab from the menu at the top of the page.
Select your Menu Type from the drop-down menu.
In ‘Menu Text’ enter the details of your menu. This will be visible to clients when booking catering options via the Instant Book widget.
You will need to enter the price of your catering options. Please note, prices will exclude VAT.]
You can edit any pre-existing menu; simply select the section you want to change and make the appropriate changes.
After all the changes have all been made and saved, they will display onto your widget.
Once you have completed all the previous steps, you will be ready to load room availability onto your calendar.
Click here to access the Instant Book Help Guide to assist you with loading availability on to the calendar.
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